Workplace Resources

  • Do you have a business-related question about the coronavirus pandemic? We have answers. Please email covidresponse@utah.gov or call 1-800-456-7707.
  • There is a new online reporting system for businesses. You can use this link to confidentially report all positive COVID-19 cases and any close worksite contacts.  https://redcap.link/covidreporting


Responding to COVID-19 in your child care center

Child care facilities are an essential part of our economy and families’ lives. Decisions about how to respond to COVID-19 in child care facilities should be made in order to keep these businesses open and protect both the immediate and long-term health and safety of the children and employees.

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COVID-19 Business Manual
(Updated 4/2021)

The COVID-19 Business Manual is a step-by-step plan from the Utah Department of Health to protect your business and prevent the spread of COVID-19. It is important to look at how your business operates and make a plan to make your worksite healthier. The manual has up-to-date recommendations from the UDOH, CDC, OHSA, and U.S. Department of Labor.

Some of the information you will find in the manual:

  • Keeping your business open and what you should do if an employee is exposed to or tests positive for COVID-19
  • Answers to questions business owners have about requirements for quarantine and isolation, sick leave, and tax credits
  • Cleaning after a positive case of COVID-19
  • Testing employees for COVID-19
  • How to protect your worksite, operations, and employees
  • Essential and critical infrastructure sector employees

Healthy customers. Healthy employees. Healthy economy.

    The COVID-19 pandemic has taken a tremendous toll on individuals, families, communities, and businesses. Economic activity and health outcomes are tightly connected. Economies thrive when people feel and are safe.

    One of the simplest ways to protect lives and livelihoods is by wearing a face mask. Nearly all reputable medical and scientific organizations agree that masks are an effective way to stop the spread of COVID-19.* A recent study by the Centers for Disease Control and Prevention showed not only do masks protect other people from getting infected with the virus that causes COVID-19, but that masks can also be protective for the person wearing a mask.** Mask-wearing decreases the number of COVID-19 cases, increases consumer mobility, and increases consumer spending.

    * https://pws.byu.edu/covid-19-and-masks
    ** https://www.cdc.gov/coronavirus/2019-ncov/more/masking-science-sars-cov2.html

    What happens if an employee tests positive for COVID-19?

    Employees should isolate right away if they test positive for COVID-19. This means to stay at home except to get medical care. The employee should not come to work.

    If you’ve tested positive, you should isolate until you have been:

    • Fever-free for 24 hours, and
    • Your respiratory symptoms have improved for 24 hours, and
    • It has been at least 10 days since you first got sick.
    • If you did not have symptoms, you should isolate for 10 days from the day you were tested.
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    What happens if an employee is exposed to someone with COVID-19?

    You are at an increased risk of getting infected and infecting others if you have been in close contact with someone who tests positive for COVID-19.

    Close contact1 means a person was closer than 6 feet or 2 meters (about 2 arm lengths) from someone who tested positive for COVID-19 for a total of 15 minutes or longer within a 24-hour period.2 You may also have a close contact exposure if:

    • You cared for someone at home who is sick with COVID-19.
    • You had direct physical contact with the person who has COVID-19 (hugged or kissed them).
    • You shared eating or drinking utensils with the person who has COVID-19.
    • The person who has COVID-19 sneezed, coughed, or somehow got respiratory droplets on you.

    If you have not been fully vaccinated and were in close contact with someone who has COVID-19 up to 2 days before he or she had symptoms, you were exposed to the virus and should quarantine. Even if the person who has COVID-19 did not have any symptoms, he or she is infectious up to 2 days before they were tested.

    1 https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html
    2 https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/appendix.html#contact

    How long do employees have to quarantine?

    These guidelines do not apply to employees who are living with someone who is positive for COVID-19.

    You may end quarantine:

    • On day 10 without testing. If you don’t have symptoms of COVID-19, you can end quarantine 10 days after the last time you had close contact with the person who tested positive.
    • On day 7 with a negative test result. You can get tested on day 7 of your quarantine. You can end quarantine if your test is negative and you do not have any symptoms of COVID-19. You must wait at least 7 days after your exposure to be tested. The test can be a PCR or rapid antigen test. You must continue to quarantine until you get your test results back.
    • These recommendations DO NOT apply to people who are fully vaccinated, living with someone who has COVID-19, or living in a congregate care setting (like a long term care facility, correctional facility, or group home).

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    If you end quarantine early using one of these alternatives, you should watch for symptoms until it has been 14 days after your exposure. If you end quarantine sooner than 14 days, it is important to keep checking for symptoms. There is a small chance you can still get COVID-19. If you get symptoms, isolate at home and call a healthcare provider. You may need to get tested again.

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    If you live with someone who has COVID-19, you must quarantine for 10 days even if your test is negative.
    If symptoms develop, isolate and get tested.

    What is the difference between quarantine and isolation?

      Quarantine is for people who may have been exposed to COVID-19, but aren’t sick yet. Isolation is for people who are sick or who have symptoms of COVID-19.


      If an employee lives with someone who tests positive for COVID-19, how long does he or she have to quarantine?

      If someone you live with tests positive for COVID-19, it is called a household contact. Household contacts are at a much higher risk of getting infected with the virus.

      Employees who are a household contact should quarantine for 10 days from the last day of exposure to the person who tested positive. The employee must finish the entire 10-day quarantine, even if they do not have symptoms or test negative. You may not end quarantine before 10 days.

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      It can be very hard to stay isolated from people who have COVID-19 and live in your home. If you live with a person who tests positive for COVID-19, you may keep having exposures and may need to quarantine longer than 10 days. Every time you come into close contact with the person who tested positive while they are infectious, your quarantine starts over because you were exposed to the virus again.

      What happens if employees are exposed to COVID-19 after testing positive?3

      If you are exposed to COVID-19 again (a new exposure) within 90 days of testing positive for COVID-19 and do not have symptoms of COVID-19, you don’t need to quarantine or be tested again during this 90-day timeframe.

      You should follow these guidelines for 14 days from the date of your last exposure:

      • Take your temperature before work.
      • Check for symptoms of COVID-19 every day.
      • Wear a face mask when you’re around people you don’t live with.
      • If you get sick or have symptoms of COVID-19, isolate for at least 10 days after your symptoms start and call a doctor or healthcare provider to find out if you should get tested for COVID-19 again. Even if you test negative for COVID-19, you need to take extra safety precautions for 14 days after your exposure.

      If you are exposed to COVID-19 again (a new exposure) and it has been more than 90 days since you tested positive for COVID-19, you should quarantine and get tested again. If you get sick or have symptoms while on quarantine, isolate and call a doctor or healthcare provider.

      You don’t have to quarantine if you are fully immune. This means it has been at least 2 weeks since your final dose of the COVID-19 vaccine. However, if you get symptoms of COVID-19 after you were exposed (which would be rare), you should isolate and talk to a doctor or healthcare provider. You may need to get tested for COVID-19.

      Do these guidelines change if someone is vaccinated or had COVID-19 already?

      A person is fully immune if it has been 2 weeks since their final dose of the COVID-19 vaccine. Employees who are fully immune don’t have to:

      • Quarantine after being exposed to someone with COVID-19. However, if you get symptoms of COVID-19 after you were exposed (which would be rare), you should isolate and talk to a doctor or healthcare provider. You may need to get tested for COVID-19.

      Employees who tested positive for COVID-19:

      • Don’t have to quarantine if they are exposed to COVID-19 and it has been less than 90 days since they tested positive.
      • If it has been longer than 90 days since they tested positive, they are required to quarantine.

      3 https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/contact-tracing.html

      Safety precautions for people who have been exposed to someone with COVID-19

      • Check for symptoms of COVID-19 every day, including taking your temperature if possible. If you do not have a thermometer, check your skin to see if it feels warm or looks red. A helpful booklet called, “What to do if you are on quarantine or self-isolation,” can be downloaded here.
      • Stay home and away from other people as much as possible. Do not go to school, work, extracurricular activities, religious services, family gatherings, or other activities until your quarantine is over.
      • Wear a cloth face covering or mask if you need to leave your home for essential errands like getting groceries or to get medical care. Only leave your home if you have to.
      • Limit the number of visitors to your home. This is especially important if you or someone you live with is at higher risk for severe illness from COVID-19.
      • Clean surfaces that are touched often (phones, doorknobs, light switches, toilet handles, sink handles, countertops, and anything metal).
      • Wash hands with soap and water often. If soap and water are not available, use an alcohol-based hand sanitizer that is at least 60% alcohol.
      • Open the windows as much as you can to improve the ventilation and increase air exchanges in rooms.
      • Do not share food or utensils with other people.
      • Do not share personal items like a toothbrush with other people.

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      Getting vaccinated will help keep you, your family, and your community healthy and safe. 

      At 95% efficacy, the vaccine is extraordinarily effective at protecting you from the virus. By getting vaccinated, you can end the damage to the economy, prevent more illnesses and deaths in America, and eliminate and eradicate COVID-19.

      Learn More

      How do COVID-19 vaccination affect quarantine and isolation guidelines?

      You are considered fully immune, or protected from the virus, 2 weeks after your final dose of the COVID-19 vaccine.

      Two-dose vaccines: 2 weeks after 2nd shot (you need both shots to be fully protected).
      One-dose vaccines: 2 weeks after shot (you only need one shot to be fully protected).

      This means, 2 weeks after your final shot, you don’t have to quarantine, even if you are exposed to someone who tests positive. COVID-19 vaccines are extremely effective at protecting you from the virus. However, there are certain circumstances when you may need to quarantine or isolate, even after you’ve had the COVID-19 vaccine. You should still wear a face mask and take precautions to prevent the spread of COVID-19 until more people are able to get the vaccine.


      What to do if you have symptoms of COVID-19:


      If you have symptoms of COVID-19 and:

      Have not been vaccinated yet


      Isolate and get tested right away.

      Have been partially vaccinated

      (had only 1 dose of a 2-dose vaccine, like Pfizer or Moderna)


      Isolate and get tested right away.



      If you are fully vaccinated and have symptoms of COVID-19:

      (had 2 doses of Pfizer or Moderna vaccines or 1 dose of Johnson & Johnson vaccine)

      If it has NOT been 2 weeks since you were vaccinated


      Isolate and get tested right away.

      If it has been at least 2 weeks since you were vaccinated


      Isolate and call your doctor or healthcare provider. It is likely that something other than COVID-19 is causing your symptoms. However, your doctor may want you to get tested for COVID-19. COVID-19 vaccines do not interfere with the accuracy of the test.


      What to do if you’re exposed to someone who tests positive:


      If you haven’t had your final dose of the vaccine and are exposed to someone who tests positive:

      Have not been vaccinated yet


      Quarantine and get tested for COVID-19.

      Have been partially vaccinated

      (had only 1 dose of a 2-dose vaccine, like Pfizer or Moderna)


      Quarantine and get tested for COVID-19.



      If you’ve had your final dose of the vaccine and are exposed to someone who tests positive:

      (had 2 doses of Pfizer or Moderna vaccines or 1 dose of Johnson & Johnson vaccine)

      If it has NOT been 2 weeks since you were vaccinated


      Quarantine and get tested for COVID-19.

      If it has been at least 2 weeks since you were vaccinated


      You don’t need to quarantine. However, if you get symptoms of COVID-19 after you were exposed (which would be rare), call your doctor or healthcare provider. You may need to get tested for COVID-19.

      Get more information about:


      Healthy customers. Healthy employees. Healthy economy.
      Keeping your business open if an employee is exposed to or tests positive for COVID-19
      Case investigations and contact tracing
      Testing
      Cleaning
      Protect your operation
      Protect your workplace
      Protect your employees
      Resources

       

       

       

      Employees With Affected Family Members

      The Families First Coronavirus Response Act

      FFCRA Leave Requirements Expired Dec. 31, 2020

      The requirement that employers provide paid sick leave and expanded family and medical leave under the Families First Coronavirus Response Act (FFCRA) expired on Dec. 31, 2020. Please visit the Wage and Hour Division’s FFCRA Questions and Answers page to learn more about workers’ and employers’ rights and responsibilities after this date.

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      PPE Resources

      The state maintains a spreadsheet that lists Utah vendors for personal protective equipment (PPE) like masks, sanitizer and disinfectant. If you’re a Utah organization in need of PPE for your workforce or on-site visitors, we encourage you to reach out to other Utah companies that can provide those products. View the spreadsheet here.

      If you’re a Utah company that has made, or can make, PPE, please submit your information here.

      If you have PPE to donate to help support Utah small businesses, please submit your information here.

      Protecting Higher-Risk Individuals

      In every level of COVID-19 restriction identified in the Utah Leads Together plan, high-risk individuals and the companies that employ them should follow instructions issued by the Utah Department of Health.

      Individuals in higher-risk categories, including those who are immunocompromised, should continue to follow stricter protocols, and exercise all possible caution. Individuals who work or live with persons in higher-risk categories should also continue following stricter guidance.

      Protecting higher-risk individuals
      Download Protecting Higher-Risk Individuals (PDF)
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      Outbreak Response Plan

      Employers should prepare an Outbreak Response Plan using the following process:

      • Ensure the plan is flexible and involves employees in development and review.
      • Conduct a focused discussion or exercise using the plan, to find out ahead of time whether the plan has gaps or problems that need to be corrected.
      • Share the plan with employees and explain what human resources policies, workplace and leave flexibilities, and pay and benefits will be available.
      • Share best practices with other businesses in the community (especially those within the supply chain), chambers of commerce, and associations to improve community response efforts.

      Nitin Nohria, dean of the Harvard Business School, said recently in the Harvard Business Review that a plan should be complemented by a company’s “ability to rapidly evaluate ongoing changes in the environment and develop responses based on simple principles.” The companies best capable of that evolution have:

      • Engaged and informed networks rather than hierarchical command and control.
      • Distributed leadership rather than centralized bureaucracy.
      • A less interdependent business structure among operating groups.
      • A dispersed workforce.
      • Cross-trained generalists rather than a few specialists.
      • Simple and flexible rules rather than procedure driven policies.

      Resilience in a Box

      The U.S. Chamber of Commerce Foundation, UPS Foundation, World Economic Forum (WEF) and Disaster Resistant Business (DRB) Toolkit Workgroup have developed a “Resilience in a Box” program based on best practices and designed to educate newcomers on business resilience. The program guides companies toward addressing preparedness issues while building in flexibility to handle potential business interruptions.

      Corporate Policy Recommendations

      The United States Department of Health and Human Services, along with the Centers For Disease Control, recommends companies:

      • Ensure sick leave policies are flexible and consistent with public health guidance and employees are aware of these policies.
      • Speak with vendors that provide contract or temporary employees about the importance of sick employees staying home and encourage them to develop non-punitive leave policies.
      • Do not require a health care provider’s note for employees who are sick with acute respiratory illness to validate their illness or return to work, as medical providers are extremely busy and likely unable to provide such documentation in a timely way.
      • Maintain flexible policies that permit employees to stay home to care for a sick family member. Employers should be aware that more employees may need to stay at home to care for sick children or other sick family members than is usual.

      For more information, view the U.S. Chamber’s Guidance for Employers to Plan and Respond to the Coronavirus (Covid-19).


      Remote Work

      Should an Emergency Remote Work Plan become necessary due to infection among employees, family members, or the community at large, Cali Williams Yost, CEO and founder of Flex+Strategy Group/Work+Life Fit recommends the following:

      1. Acknowledge the possibility that all or part of your workforce may need to work remotely.
      2. Map out jobs and tasks that could be affected.
      3. Audit available IT hardware and software, and close any gaps in access and adoption.  
      4. Set up a communications protocol in advance.
      5. Identify ways to measure performance that could inform broader change.

      Detailed information concerning these recommendations are included in “What’s Your Company’s Emergency Remote-Work Plan?” Harvard Business Review, February 28, 2020.

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      Additional Resources & Organization Responses