Workplace Resources

  • Do you have a business-related question about the coronavirus pandemic? We have answers. Please email covidresponse@utah.gov or call 1-800-456-7707.
  • There is a new online reporting system for businesses. You can use this link to confidentially report all positive COVID-19 cases and any close worksite contacts.  https://redcap.link/covidreporting

COVID-19 Business Manual
(Updated 12/2020)

The COVID-19 Business Manual is a step-by-step plan from the Utah Department of Health to protect your business and prevent the spread of COVID-19. It is important to look at how your business operates and make a plan to make your worksite healthier. The manual has up-to-date recommendations from the UDOH, CDC, OHSA, and U.S. Department of Labor.

Some of the information you will find in the manual:

  • Keeping your business open and what you should do if an employee is exposed to or tests positive for COVID-19
  • Answers to questions business owners have about requirements for quarantine and isolation, sick leave, and tax credits
  • Cleaning after a positive case of COVID-19
  • Testing employees for COVID-19
  • How to protect your worksite, operations, and employees
  • Essential and critical infrastructure sector employees

Healthy customers. Healthy employees. Healthy economy.

    The COVID-19 pandemic has taken a tremendous toll on individuals, families, communities, and businesses. Economic activity and health outcomes are tightly connected. Economies thrive when people feel and are safe.

    One of the simplest ways to protect lives and livelihoods is by wearing a face mask. Nearly all reputable medical and scientific organizations agree that masks are an effective way to stop the spread of COVID-19.* A recent study by the Centers for Disease Control and Prevention showed not only do masks protect other people from getting infected with the virus that causes COVID-19, but that masks can also be protective for the person wearing a mask.** Mask-wearing decreases the number of COVID-19 cases, increases consumer mobility, and increases consumer spending.

    * https://pws.byu.edu/covid-19-and-masks
    ** https://www.cdc.gov/coronavirus/2019-ncov/more/masking-science-sars-cov2.html

    What happens if an employee tests positive for COVID-19?

      If an employee tests positive for COVID-19, he or she should isolate right away. This means the employee needs to stay at home and away from other people as much as possible. The employee should not come to work.

      The person who tested positive should isolate until he or she has been:

      • Fever-free for 24 hours, and
      • His or her respiratory symptoms have improved for 24 hours, and
      • It has been at least 10 days since he or she first got sick.
      • If the person did not have symptoms, he or she should isolate for 10 days from the day he or she was tested.
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      What happens if an employee is exposed to someone with COVID-19?

      People who have been in close contact with someone who tests positive for COVID-19 are at an increased risk of getting infected and infecting others.

      Close contact1 means a person was closer than 6 feet or 2 meters (about 2 arm lengths) from someone who tested positive for COVID-19 for a total of 15 minutes or longer within a 24-hour period.2 You may also have a close contact exposure if:

      • You cared for someone at home who is sick with COVID-19.
      • You had direct physical contact with the person who has COVID-19 (hugged or kissed them).
      • You shared eating or drinking utensils with the person who has COVID-19.
      • The person who has COVID-19 sneezed, coughed, or somehow got respiratory droplets on you.

      Anyone who was in close contact with a person who has COVID-19 up to 2 days before he or she had symptoms is considered exposed and should quarantine. Even if the person who has COVID-19 did not have any symptoms, he or she is infectious up to 2 days before they were tested.

      1 https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html
      2 https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/appendix.html#contact

      How long do employees have to quarantine?

      These guidelines do not apply to employees who are living with someone who is positive for COVID-19.

      Employees may end quarantine:

      • On day 10 without testing. If employees don’t have symptoms of COVID-19, they can end quarantine 10 days after the last time they had close contact with the person who tested positive.
      • On day 7 with a negative test result. Employees can get tested on day 7. Employees can end quarantine if their test is negative and they do not have any symptoms of COVID-19. Employees must wait at least 7 days after their exposure to be tested. The test can be a PCR or rapid antigen test. Employees must continue to quarantine until they get their test results back.
      • These recommendations DO NOT apply to people who are living with someone who has COVID-19 or congregate care settings (like a long term care facility, correctional facility, or group home).

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      If employees end quarantine early using one of these alternatives, they should watch for symptoms until it has been 14 days after their exposure. If employees end quarantine sooner than 14 days, it is important they keep checking for symptoms. There is a small chance the employee can still get COVID-19. If employees get symptoms, they should isolate at home, call their healthcare provider, and may need to get tested again.

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      If you live with someone who has COVID-19, you must quarantine for 10 days even if your test is negative.
      If symptoms develop, isolate and get tested.

      What is the difference between quarantine and isolation?

        Quarantine is for people who may have been exposed to COVID-19, but aren’t sick yet. Isolation is for people who are sick or who have symptoms of COVID-19.


        If an employee has a mask exemption or only wears a face shield, how long does he or she have to quarantine?

        These guidelines assume that businesses are enforcing the state mask requirements and all employees are correctly wearing a face mask while at work. The science is clear, masks help to prevent the spread of COVID-19.

        Regardless of whether the employee was wearing a mask at the time they were exposed to COVID-19, he or she may end quarantine:

        • On day 10 without testing.
        • On day 7 with a negative test result.
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        If an employee lives with someone who tests positive for COVID-19, how long does he or she have to quarantine?

        Employees who live with someone who tests positive are called a household contact. Household contacts are at a much higher risk of getting infected with the virus.

        Employees who are a household contact should quarantine for 10 days from the last day of exposure to the person who tested positive. The employee must finish the entire 10-day quarantine, even if they do not have symptoms or test negative. They may not end quarantine before 10 days.

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        It can be very hard to stay isolated from people who have COVID-19 and live in your home. Employees who are living with a person who tests positive for COVID-19 may have ongoing exposures and may need to quarantine longer than 10 days. Every time a household contact comes into close contact with the person who is positive while they are infectious, his or her quarantine starts over.

        What happens if employees are exposed to COVID-19 more than once?3

        COVID-19 is spreading in many Utah communities. This means employees may be exposed to COVID-19 many times.

        If an employee is exposed to COVID-19 again (a new exposure) within 90 days of testing positive for COVID-19.

        Employees who do not have symptoms of COVID-19 do not need to quarantine and may go to work. They do not need to be tested again for COVID-19. They should also follow these guidelines for 14 days from the date of their last exposure:

        • Take his or her temperature before work. Check for symptoms of COVID-19 every day.
        • Wear a face covering when they are around people they don’t live with.
        • If the employee gets sick or has symptoms of COVID-19, he or she should isolate for at least 10 days after symptom onset and call a doctor or healthcare provider to determine if he or she should get tested for COVID-19 again.

        If an employee is exposed to COVID-19 again (a new exposure) and it has been more than 90 days since they tested positive for COVID-19.

        Employees should quarantine. If they get sick or have symptoms while on quarantine, they should isolate right away, call a doctor or healthcare provider, and get tested for COVID-19 again.

        Employees who are in this situation and don’t have symptoms may end quarantine on day 10 without testing or on day 7 with a negative test result.

        If an employee who tested negative before and completed quarantine is exposed to the virus again (a new exposure), he or she should quarantine AGAIN.

        Employees can return to work after they finish their quarantine. If they get sick or have symptoms while quarantined, they should isolate right away, call a doctor or healthcare provider, and get tested for COVID-19.

        Employees who are in this situation and don’t have symptoms may end quarantine on day 10 without testing or on day 7 with a negative test result.

        3 https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing-plan/contact-tracing.html

        Safety precautions for people who have been exposed to someone with COVID-19

        • Check for symptoms of COVID-19 every day, including taking your temperature if possible. If you do not have a thermometer, check your skin to see if it feels warm or looks red. A helpful booklet called, “What to do if you are on quarantine or self-isolation,” can be downloaded here.
        • Stay home and away from other people as much as possible. Do not go to school, work, extracurricular activities, religious services, family gatherings, or other activities until your quarantine is over.
        • Wear a cloth face covering or mask if you need to leave your home for essential errands like getting groceries or to get medical care. Only leave your home if you have to.
        • Limit the number of visitors to your home. This is especially important if you or someone you live with is at higher risk for severe illness from COVID-19.
        • Clean surfaces that are touched often (phones, doorknobs, light switches, toilet handles, sink handles, countertops, and anything metal).
        • Wash hands with soap and water often. If soap and water are not available, use an alcohol-based hand sanitizer that is at least 60% alcohol.
        • Open the windows as much as you can to improve the ventilation and increase air exchanges in rooms.
        • Do not share food or utensils with other people.
        • Do not share personal items like a toothbrush with other people.

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        Getting vaccinated will help keep you, your family, and your community healthy and safe. 

        At 95% efficacy, the vaccine is extraordinarily effective at protecting you from the virus. By getting vaccinated, you can end the damage to the economy, prevent more illnesses and deaths in America, and eliminate and eradicate COVID-19.

        Learn More

        How do COVID-19 vaccination affect quarantine and isolation guidelines?

        You are considered fully immune, or protected from the virus, 2 weeks after your final dose of the COVID-19 vaccine.

        Two-dose vaccines: 2 weeks after 2nd shot (you need both shots to be fully protected).
        One-dose vaccines: 2 weeks after shot (you only need one shot to be fully protected).

        This means, 2 weeks after your final shot, you don’t have to quarantine, even if you are exposed to someone who tests positive. COVID-19 vaccines are extremely effective at protecting you from the virus. However, there are certain circumstances when you may need to quarantine or isolate, even after you’ve had the COVID-19 vaccine. You should still wear a face mask and take precautions to prevent the spread of COVID-19 until more people are able to get the vaccine.


        What to do if you have symptoms of COVID-19:


        If you have symptoms of COVID-19 and:

        Have not been vaccinated yet


        Isolate and get tested right away.

        Have been partially vaccinated

        (had only 1 dose of a 2-dose vaccine, like Pfizer or Moderna)


        Isolate and get tested right away.



        If you are fully vaccinated and have symptoms of COVID-19:

        (had 2 doses of Pfizer or Moderna vaccines or 1 dose of Johnson & Johnson vaccine)

        If it has NOT been 2 weeks since you were vaccinated


        Isolate and get tested right away.

        If it has been at least 2 weeks since you were vaccinated


        Isolate and call your doctor or healthcare provider. It is likely that something other than COVID-19 is causing your symptoms. However, your doctor may want you to get tested for COVID-19. COVID-19 vaccines do not interfere with the accuracy of the test.


        What to do if you’re exposed to someone who tests positive:


        If you haven’t had your final dose of the vaccine and are exposed to someone who tests positive:

        Have not been vaccinated yet


        Quarantine and get tested for COVID-19.

        Have been partially vaccinated

        (had only 1 dose of a 2-dose vaccine, like Pfizer or Moderna)


        Quarantine and get tested for COVID-19.



        If you’ve had your final dose of the vaccine and are exposed to someone who tests positive:

        (had 2 doses of Pfizer or Moderna vaccines or 1 dose of Johnson & Johnson vaccine)

        If it has NOT been 2 weeks since you were vaccinated


        Quarantine and get tested for COVID-19.

        If it has been at least 2 weeks since you were vaccinated


        You don’t need to quarantine. However, if you get symptoms of COVID-19 after you were exposed (which would be rare), call your doctor or healthcare provider. You may need to get tested for COVID-19.

        Get more information about:


        Healthy customers. Healthy employees. Healthy economy.
        Keeping your business open if an employee is exposed to or tests positive for COVID-19
        Case investigations and contact tracing
        Testing
        Cleaning
        Protect your operation
        Protect your workplace
        Protect your employees
        Resources

         

         

         

        Employees With Affected Family Members

        The Families First Coronavirus Response Act

        The Act requires certain small employers (those with less than 500 employees) to provide limited paidleave benefits to employees who are affected by the COVID-19 emergency. Small employers are given new tax credits and federal payroll-tax relief to pay for the new mandatory benefits. Generally, the Act provides that employees of covered employers are eligible for:

        • Up to 80 hours of paid sick leave at the employee’s regular rate of pay where the employee is unable to work because the employee is quarantined due to COVID-19
        • Up to 80 hours of paid sick leave at two-thirds the employee’s regular rate of pay because the employee is unable to work because of a need to care for an individual subject to COVID-19 quarantine, or to care for a child (under 18 years of age) whose school or child care provider is closed or unavailable for reasons related to COVID-19
        • Up to an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee’s regular rate of pay where an employee, who has been employed for at least 30 calendar days, is unable to work due to a need for leave to care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19.
        • For more information regarding covered employers, eligible employees, and qualifying reasons for leave, visit this link.
        Determining Your FFCRA Eligibility
        FFCRA Questions and Answers
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        PPE Resources

        The state maintains a spreadsheet that lists Utah vendors for personal protective equipment (PPE) like masks, sanitizer and disinfectant. If you’re a Utah organization in need of PPE for your workforce or on-site visitors, we encourage you to reach out to other Utah companies that can provide those products. View the spreadsheet here.

        If you’re a Utah company that has made, or can make, PPE, please submit your information here.

        If you have PPE to donate to help support Utah small businesses, please submit your information here.

        Protecting Higher-Risk Individuals

        In every level of COVID-19 restriction identified in the Utah Leads Together plan, high-risk individuals and the companies that employ them should follow instructions issued by the Utah Department of Health.

        Individuals in higher-risk categories, including those who are immunocompromised, should continue to follow stricter protocols, and exercise all possible caution. Individuals who work or live with persons in higher-risk categories should also continue following stricter guidance.

        Protecting higher-risk individuals
        Download Protecting Higher-Risk Individuals (PDF)
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        Outbreak Response Plan

        Employers should prepare an Outbreak Response Plan using the following process:

        • Ensure the plan is flexible and involves employees in development and review.
        • Conduct a focused discussion or exercise using the plan, to find out ahead of time whether the plan has gaps or problems that need to be corrected.
        • Share the plan with employees and explain what human resources policies, workplace and leave flexibilities, and pay and benefits will be available.
        • Share best practices with other businesses in the community (especially those within the supply chain), chambers of commerce, and associations to improve community response efforts.

        Nitin Nohria, dean of the Harvard Business School, said recently in the Harvard Business Review that a plan should be complemented by a company’s “ability to rapidly evaluate ongoing changes in the environment and develop responses based on simple principles.” The companies best capable of that evolution have:

        • Engaged and informed networks rather than hierarchical command and control.
        • Distributed leadership rather than centralized bureaucracy.
        • A less interdependent business structure among operating groups.
        • A dispersed workforce.
        • Cross-trained generalists rather than a few specialists.
        • Simple and flexible rules rather than procedure driven policies.

        Resilience in a Box

        The U.S. Chamber of Commerce Foundation, UPS Foundation, World Economic Forum (WEF) and Disaster Resistant Business (DRB) Toolkit Workgroup have developed a “Resilience in a Box” program based on best practices and designed to educate newcomers on business resilience. The program guides companies toward addressing preparedness issues while building in flexibility to handle potential business interruptions.

        Corporate Policy Recommendations

        The United States Department of Health and Human Services, along with the Centers For Disease Control, recommends companies:

        • Ensure sick leave policies are flexible and consistent with public health guidance and employees are aware of these policies.
        • Speak with vendors that provide contract or temporary employees about the importance of sick employees staying home and encourage them to develop non-punitive leave policies.
        • Do not require a health care provider’s note for employees who are sick with acute respiratory illness to validate their illness or return to work, as medical providers are extremely busy and likely unable to provide such documentation in a timely way.
        • Maintain flexible policies that permit employees to stay home to care for a sick family member. Employers should be aware that more employees may need to stay at home to care for sick children or other sick family members than is usual.

        For more information, view the U.S. Chamber’s Guidance for Employers to Plan and Respond to the Coronavirus (Covid-19).


        Remote Work

        Should an Emergency Remote Work Plan become necessary due to infection among employees, family members, or the community at large, Cali Williams Yost, CEO and founder of Flex+Strategy Group/Work+Life Fit recommends the following:

        1. Acknowledge the possibility that all or part of your workforce may need to work remotely.
        2. Map out jobs and tasks that could be affected.
        3. Audit available IT hardware and software, and close any gaps in access and adoption.  
        4. Set up a communications protocol in advance.
        5. Identify ways to measure performance that could inform broader change.

        Detailed information concerning these recommendations are included in “What’s Your Company’s Emergency Remote-Work Plan?” Harvard Business Review, February 28, 2020.

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        Additional Resources & Organization Responses